Posts Tagged ‘carrier’


What Is A Bill Of Lading And What Is Its Purpose?

Bill Of Lading

What Is A Bill Of Lading And What Is Its Purpose?

A bill of lading is a receipt provided by the carrier to the consignee. The receipt contains a detailed list of all of the shipments goods.

The Canada Border Services Agency (CBSA) will need to know exactly what is on your truck. To help make sure all of your goods are accounted for and declared, you must supply a bill of lading or pick up receipt when faxing your Pre-Arrival Review System (PARS) entry to your customs broker.

Why A Bill Of Lading Is Used

1. The main purpose of the standard straight bill of lading is it is a contract of carriage.

Other Bill Of Lading Purposes Include:

2. It may incorporate the full terms of the contract between the consignor and the carrier by reference.
3. It is a receipt signed by the carrier confirming whether goods matching the contract description have been received in good condition.
4. When completed in full, it helps the customs broker match up commercial clearance paperwork to ensure a complete declaration for all of the goods aboard the truck.

The carrier or the shipper can complete it, but the driver of the transport company is to sign and date the bill of lading once the goods are onboard their truck.

Why A Bill Of Lading Is Important

For Customs purposes the most important details on the bill of lading are:

  1. Piece count (total skids, boxes, pallets)
  2. Weight (total weight of the goods listed)
  3. Description of the goods
  4. Date (the date of pick up/export is used to establish the date for exchange rate)

If there is only one (1) location you have picked up goods from, then only one (1) bill of lading or pick up receipt is required. If you are picking up from multiple locations, then you need to have a bill of lading or pick up receipt for each location you have picked up from.

Commercial Documents

When picking up freight from the shipper, they may give commercial documents to you. If they do, please send your commercial documents to the customs broker with the bill of lading or pick up receipt. It is important that you send the customs broker all the documents you have. It helps ensure that all required documents are in place to declare those goods to Customs.

If the shipper does not supply you with commercial documents, please let the customs broker know as soon as you know, so they can work on getting the documents in order.

Other Documents

Often, a commercial invoice and bill of lading are sufficient for the customs broker and CBSA to process your load. There are many instances where special documentation will be required. Some examples of goods that need additional documents are:

  • CFIA regulated goods (fresh fruits & vegetables, fresh cut flowers)
  • Transport Canada regulated goods (vehicles) – which require another government agency (in addition to CBSA) to review the import

When faxing your PARS to the customs broker, simply affix your barcode label to the bill of lading. Make sure you are not covering up any important information. Be sure to clearly indicate which port you are crossing at and on what date and time. Please also include your phone number so that you can be contacted in the case there are any documentation issues.

Remember to ALWAYS confirm that your load has been set up before you get to the border.

Be accountable for the goods you are transporting and your cross border experience. Providing all the appropriate paperwork to your customs broker will truly ease your journey. If you need assistance with your bill of lading or any other customs brokerage or freight forward services, feel free to contact the experts at Pacific Customs Brokers for all of your international trade needs. 

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Notice of eManifest AMPS Penalty Assessments Now Issued at the Border

eManifest, AMPS penalty Notice of Assessments Now Issued at the Border

Call for Feedback on our Topic eManifest, AMPS penalty


The Canadian Border Services Agency (CBSA) has announced to the Importing community that effective January 11, 2017 Border Services officers at the First Port of Arrival (FPOA) will be issuing 3 of the 6 eManifest Administrative Monetary Penalties (AMPS) for non-compliance directly from the border. Prior to this, all AMPs for eManifest non-compliance  were sent by Border Services officers to the CBSA Headquarters (CBSA Program Compliance and Outreach Division) for review prior to being issued to the client.


The Three eManifest, AMPS penalty items that will be transitioned to the FPOA are:



Penalty: Person failed to submit the prescribed pre-load/pre-arrival information relating to their cargo and/or conveyance.

* 1st penalty – $2000.00

                      * 2nd penalty – $4000.00

                      * 3rd penalty – $8000.00


Example of C378 non-compliance: When a carrier failed to transmit an electronic conveyance report prior to the conveyance arriving in Canada or when a freight forwarder failed to transmit an electronic house bill prior to the cargo arriving in Canada.


Penalized Party: The penalty is applied to the party responsible for providing the required data. This penalty applies when the data was not provided PRIOR to arrival in Canada.


One C378 will be issued per instance. The same penalty level will be assessed for all infractions discovered during the same examination.


Penalty: Person failed to submit advance information in the prescribed time or prescribed manner to CBSA.

                       * 1st penalty – $250.00

                       * 2nd penalty – $375.00

                       * 3rd penalty – $750.00


Example of C379 non-compliance: When a carrier fails to submit an electronic conveyance report within the prescribed timeframes or when the carrier fails to submit electronic pre-arrival cargo information, however they faxed shipment documentation to the appropriate customs office within the appropriate timeframes.


Penalized Party: The penalty is applied to the party responsible for providing the required data. The prescribed information must be transmitted in the prescribed timeframe and in the prescribed manner. These two separate obligations must be respected; a contravention against any one of the two obligations will result in the assessment of this penalty. In instances of non-compliance with timeliness and manner requirements two separate C379 penalties will be applied.


In situations where no information was provided prior to arrival C378 will be applied. It should also be noted that with this contravention a 30 day escalation of penalty levels from the first to the second level will apply. Should a second penalty with the same contravention be issued against the same client, the system will not escalate the penalty level to level two unless 30 days have transpired from when the first Notice of Penalty Assessment ( NPA) was issued or the infraction occurred. The non-escalation rule applies only from the first level to the second level.


Penalty: Person submitted information prescribed by the Reporting of Imported Goods Regulations that was not true, accurate and complete.

                              *1st penalty – $500.00

                              *2nd penalty – $750.00

                              *3rd penalty – $1500.00


Penalized Party: This penalty is applied to the party responsible for providing the required data.


Example of C382 Non-compliance: This penalty applies when the pre-arrival or pre-load information is not true, accurate and complete as indicated by the primary source documents (bill of lading, contract of carriage) at the time of submission.


One C382 penalty will be issued per submission regardless of the number of data elements which were not true or accurate, or complete.


The 30 day escalation delay as noted in C379 applies to this penalty too.


AMPs penalties are issued against the person (company), rather than the goods. A penalty assessed under the AMPs becomes payable on the day the NPA (Notice of Penalty Assessment) is served to the person. An NPA may be either served to the person by hand or sent by registered mail.  If a driver or transporter is issued the NPA then he/she should ensure their company representative is provided a copy of the NPA for payment or Review.

Payment may be made in person or by mail at the issuing office listed on the last page of the NPA or any CBSA office. A copy of the NPA must accompany the payment. Interest is payable on penalties at the prescribed rate, beginning  the date following the date of the NPA. However, if the penalty is paid within 30 days after the date of the NPA, no interest will apply.


If you do not agree with the penalty you can ask for a Review of the Penalty Assessment within 90 days of the issuance. The request for review can be made at the port of issuance.


CBSA has announced that HQ will be monitoring the issuance of these three penalties at the Port level to ensure national consistency. HQ will also continue to work with companies to assist with compliance.

Let us pull your paperwork together for you before you get to the border! Fill in this form to have our team of experts give you a quote below:

eManifest, AMPS Penalty Call for Feedback on our Topic

When topics as broad as any  international border are being discussed many of us want to be the fly on the wall that hears the discussion. We try to be that fly on the wall for you, our valued readers.

We know that you also want to know how to have your voices heard in that discussion, especially when you are directly affected.

You have questions:

  • How are the field experts responding to eManifest Filings?
  • What are the experts discussing amongst their peers?
  • How is your voice heard in these conversations?

One way to share your voice is to publish your concerns, insights, ideas or expertise online. Each week we publish and share industry news, our insights and reports that impact you as our readers. Do you have something that you would like us to share? Ask? Research for you? Let us know and we will add your requests to our weekly research and publishing goals.

Why Carriers Care… about Cargo Control Numbers Matching Across All Submissions to CBSA

Why Carriers Care… about Cargo Control Numbers Matching Across All Submissions to CBSA













Highway Carriers will experience delays at the border or risk not reporting cargo they are carrying if the Cargo Control barcodes presented do NOT match the Cargo Control Numbers (CCN) transmitted via ACI eManifest to Canada Border Services Agency (CBSA). Inaccurate CCN transmission by carriers could result in sanctions for non-compliance by the Administrative Monetary Penalty System (AMPS).

It is very important that carriers presenting barcoded PARS numbers on arrival at the port ensure that the CCN transmitted to CBSA is identical to the PARS number. The PARS number must include the acronym “PARS” if this was used. It is not a requirement to embed the letter “PARS” into a PARS number, but if a carrier does embed letters into the PARS number that the driver provides at the border, then the carrier must use the identical number in their eManifest electronic cargo transmission.


Tips to ensure compliance:

  1. Carriers should provide the driver with the barcoded PARS number specific to each shipment so the carrier knows which PARS is being used and will also use the same number when transmitting their eManifest cargo data prior to arrival.
  2. The driver should contact the carrier as soon as the PARS number is used for a shipment therefore providing the carrier certainty of which number must be electronically transmitted to the CBSA.
  3. Carriers transmitting cargo numbers MUST pay close attention to the letter “l” and “O” and the numbers “1” and “0” in their CCN and PARS numbers. The transmission MUST match the release documents presented by the customs broker and/or importer. If they don’t match the release document will NOT align with the cargo transmission and the cargo will have been marked “Reported” but not “Released” at the First Port of Arrival (FPOA).


Drivers and carriers are invited to call our Carrier Help Desk with any eManifest or border crossing questions they may have or review the many posts we’ve written on the subject within this Blog. We can be reached by phone at 855.542.6644 or by emails at [email protected]. We are here to help!

CBSA Set To Deploy ACI eManifest Technology for Freight Forwarders

Truck Freight and ContainersCanada Border Services Agency (CBSA) recently issued the following statement regarding their upcoming June deployment of ACI eManifest technology that will allow freight forwarders to transmit advance house bill data. Other enhancements are also part of this June release and are detailed below.

TSU13-014 – Upcoming eManifest System Changes

On June 9, 2013, the Canada Border Services Agency (CBSA) will deploy electronic systems functionality that will enable freight forwarders to transmit advance house bill data on commercial goods destined for Canada.

Also included in this deployment package, the CBSA is introducing:

  • new notices that will help to better inform clients of the level of completeness of their transmitted data. The new “Matched” and “Not Matched” notices will apply to house bill, close message, release, and highway and rail cargo data. Additional completeness notices will be introduced in future systems deployments.
  • a Manifest Forward feature for house bill data. Through this functionality, clients will be able to share house bill data with their trade chain partners who are also registered with the CBSA to receive electronic notices. Future CBSA electronic systems will expand the Manifest Forward feature to other data and other trade chain partners.

Clients must register and test with the CBSA’s Technical Support Unit (TSU) to receive these notices.

Please find below the template for an e-mail that CBSA requires from the carrier to add new eManifest notices to the carrier’s EDI profile. The e-mail template must be sent by the carrier as the CBSA requires direct authorization from the carrier to process the request.


Carriers who engage a service provider using a generic profile will need to contact their service provider to ensure their request to receive the notices can be processed by the service provider. Once the CBSA adds the notices to the generic profile, all the clients using that generic profile will be able to request receipt of notices through their service provider. If clients would like to test the message, please contact the TSU.

Please also refer to Bulletin TSU13-003 regarding the changes to the ANSI 824 outbound messages that will also come into effect with the June 9, 2013, systems deployment.

Please contact the TSU at [email protected]  should you have any questions.

For more information on eManifest, please visit:

If you have any questions about ACI eManifest, please contact our Border Pro eManifest Team at 855.542.6644  or via email at [email protected]. We also welcome your questions in our comments section below.



The Importance of a Bill of Lading

What is a Bill of Lading (BOL):

A bill of lading is a legal document between the shipper of particular goods and the carrier detailing the type, quantity, date of direct shipment and destination of the goods being carried. The bill of lading also serves as a receipt of shipment when the goods are delivered to the predetermined destination. This document must accompany the shipped goods, no matter the form of transportation, and must be signed by an authorized representative from the carrier, shipper and receiver. The carrier or the shipper can complete it, but the driver of the transport company is to sign and date it once the goods are on-board.

What does Customs look for on a Bill of Lading?

The Canada Border Services Agency (CBSA) requires to know:

  • the number of pieces
  • total weight and
  • date of direct shipment for each shipment on board

The number of pieces, total weight and date of direct shipment is a requirement for the declaration made by the importer of record/customs broker. It is highly recommended that you provide a copy of the bill of lading to the importer of record/customs broker so that the information can be confirmed against the corresponding invoice(s) being declared. If it is not provided to the customs broker, the carrier must still advise by other means, the number of pieces, total weight and date if direct shipment.

A carrier must always make the bill of lading available to a CBSA officer in the event it is requested.


Do you have questions? Please share yours in the comments section below or contact Pacific Customs Brokers.