ACI eManifest – Best Practices for Processing Your Highway Shipments


ACI eManifest: Best Practices for Processing Your Highway Shipments

Based on the Canada Border Services Agency’s (CBSA) recommendations for processing highway shipments, we have compiled a list of best practices to help highway carriers adapt to ACI eManifest requirements.

 

1. Submit accurate Cargo Control Numbers (CCNs)

When the CCN transmitted in advance to the CBSA does not match the bar-code CCN presented by the driver on arrival at the border, carriers will experience delays.

Note:

  1. It is not a requirement to embed the letters “PARS” into the PARS number but if this has been done then the carrier must use the identical combination of letters and numbers in the eManifest cargo transmission.
  2. Do not use the letters “PARS” in the Conveyance Reference Number (CRN).
  3. Provide a separate CCN for each shipper on the Bill of Lading.
  4. Ensure the cargo description is in plain language sufficient to identify it for Customs purposes.

 

2. Provide accurate Conveyance Reference Numbers (CRNs)

The conveyance operating carrier must prepare and transmit an electronic submission to the CBSA with the required conveyance data. All cargo data must be accepted by the system  and on file in order to be linked to the conveyance or the conveyance transmission will be rejected. The conveyance operating carrier must provide the port code of arrival where the conveyance is destined to cross into Canada and the ETA must be accurate.

 

3. Provide accurate Conveyance Reference Numbers (CRNs) on brokered loads

If a highway carrier contracts other carrier (secondary carrier) to transport goods on their behalf, known as “brokered loads”, the primary carrier is responsible for transmitting the advance cargo data using its own carrier code. The secondary carrier is responsible for transmitting the advance conveyance data using its own carrier code and also quoting the CCN(s) transmitted by the primary carrier. The first four digits of the CRN must be the carrier code associated with the carrier that is physically transporting and reporting the goods at the First Point of Arrival (FPOA).

Note: A carrier arriving at the FPOA using another carrier’s code in its CRN is only acceptable if the transporting/secondary carrier is operating under an exclusive contract with another carrier and the driver is able to present, upon request, a copy of the contractual agreement.

 

4. Match the port of destination (in cargo data transmissions) and the port of release (in PARS documents)

If the CBSA has received a carrier’s advance cargo data before receiving the release request from the customs broker (i.e. PARS) and the port of destination on the cargo does not match the port of release on the release request, the CBSA will reject the release request. If the carrier arrives at the border before the information has been corrected and re-submitted and the ports do not match, the carrier would be required to wait for this to be completed before being authorized to move. Alternatively, if the carrier is bonded and the goods qualify, the carrier may move the goods in-bond for later release at an inland destination.

 

5. Present the correct document(s) to the CBSA officer

On arrival at the border, the driver must present a machine-readable bar code that will link to the advance electronic data transmitted by the carrier, using one of the following three options:

  • (Preferred option) Present an eManifest lead sheet that contains a bar-coded CRN, or
  • Present an eManifest lead sheet that contains a bar-coded CCN with a handwritten CRN, or
  • Present an eManifest lead sheet that contains a handwritten CRN and also present an alternative document with a bar-coded CCN. Examples of alternative documents include PARS document(s) with a bar-coded CCN (PARS) number, or a Cargo Control Document (form A8A-B) with a bar-coded CCN.

Note:  As long as the information described above is provided on the eManifest lead sheet, no additional information is required. However, it is acceptable if a carrier chooses to include additional information on its eManifest lead sheet for its own business purposes (e.g. CCNs, licence plate numbers, etc.).

 

6. Retain the “Proof of Report” and “Proof of Release”

“Proof of Report” and “Proof of Release” may be requested and verified by the CBSA and must be provided to the CBSA upon request.

Proof of Report includes:

  1. Stamped eManifest lead sheet
  2. Receipt of Section 12(1) Report in the eManifest Portal or EDI message

 

Proof of Release includes:

  1. RNS message sent to EDI-capable clients
  2. CBSA stamped individual release documents

Note: Stamping of the eManifest lead sheet does not provide “Proof of Release”.

 

7. Communicate with your trade chain partners

To help avoid potential delays at the border because of incorrect or mismatched data, the CBSA strongly encourages businesses to establish communication links with their trade chain partners. For example, to facilitate more efficient release processing, carriers should clearly identify CRNs and CCNs when submitting information to customs brokers.

 

Meeting the various demands of ACI eManifest regulations can seem challenging. These seven best practices will enable highway carriers to significantly reduce wait times and increase efficiencies.

 

Learn More About ACI eManifest:

Attend one of our upcoming 90-minute sessions (seminar or webinar) and learn more about ACI eManifest. We will answer your eManifest related questions, offer practical solutions and help you comply with this regulation that is now in effect.

For details and to register »

 

Pacific Customs Brokers offers self and full-service eManifest filing services. If you have any questions about ACI eManifest, please do not hesitate to contact our Carrier Relations Liaison at 855.542.6644  or via email at carrierhelpdesk@pcb.ca.

 

Have questions or comments on this blog post? Leave them in our comments section below.

 

About Jan Brock:

Recently retired Chief of Operations with Canada Border Services Agency for the Pacific Highway and Abbotsford Huntingdon Commercial Operations. Jan is now a Senior Trade Advisor with Pacific Customs Brokers (CAN).

 
 

ACI eManifest in Effect – 2 Things To Do Right Now


Now Later ScaleThe implementation of the long-awaited ACI eManifest regulations has dominated industry news in the past weeks. Highway carriers transporting goods into Canada are now required to transmit cargo and conveyance data electronically to the CBSA (Canadian Border Service Agency) a minimum of one hour before the shipment arrives at the border.

Implementation Timelines:

With eManifest requirements for highway carriers now mandatory, the following implementation timelines apply:

  • From May 6, 2015, to July 10, 2015, the CBSA will provide carriers with a period of transition during which penalties for non-compliance will not be issued.  The Agency will work closely with carriers on corrective measures to help them comply with eManifest requirements.
  • From July 10, 2015, to January 10, 2016, carriers who do not comply with eManifest requirements may be issued zero-rated penalties (non-monetary) under the CBSA’s Administrative Monetary Penalty System (AMPS).
  • Beginning January 10, 2016, carriers who do not comply with eManifest requirements may be issued monetary AMPS penalties and their trucks may be returned to the U.S. until the data is transmitted to CBSA within the required timelines.

Areas of Non-Compliance:

eManifest will be implemented nationally and will be enforceable at all commercial ports across Canada. When applicable, the CBSA may issue penalties for:

  • failing to provide advance information;
  • failing to provide advance information in the prescribed time or in the prescribed manner;
  • failing to correct advance information;
  • failing to provide true/accurate/complete information; and/or
  • failing to comply with an electronic customs Risk Assessment notice.

Each penalty is intended to apply to all submission requirements and all trade chain partners responsible for pre-arrival/pre-load information, including the provision that multiple penalties may be issued per shipment if multiple trade chain partners are in contravention of their respective requirements.

Source: Requirements for Commercial Clients

 

Two Things You Should Do Right Now

1. Ensure you have a valid CBSA-issued carrier code and that CBSA has your current company contact information.

To file for a carrier code you must apply directly to the Canada Border Services Agency. You must fill out a Carrier Code Application and email carrier-cargo@cbsa.gc.ca. If you have questions, call toll-free 866.749.6623.

Pacific Customs Brokers offers assistance with the carrier code application process. Please contact our Carrier Help Desk at 855.542.6644 or carrierhelpdesk@pcb.ca for more details.

2. Choose a transmission option for pre-arrival reporting.

  • Electronic Data Interchange (EDI) options using Third Party Service Providers like Border Pro for Carriers eManifest filing services, Value Added Network, Customs Internet Gateway and Direct Connect to the CBSA
  • The internet-based eManifest Portal developed by CBSA primarily for small-to-medium-sized businesses

A Word of Caution:

It is important to note that when U.S. Customs and Border protection implemented their ACE eManifest program in 2007, it resulted in significant delays at the border and a logjam of carriers who waited too long to register. Please do not wait until the last minute to prepare for this. July 10, 2015 is just around the corner.

Pacific Customs Brokers offers self and full-service eManifest filing services. If you have any questions about ACI eManifest, please do not hesitate to contact our Carrier Relations Liaison at 855.542.6644  or via email at carrierhelpdesk@pcb.ca.

 Learn More About ACI eManifest:

Many highway carriers and importers have found our current offering of ACI eManifest Seminars and Webinars to be very informative and helpful. In these 90-minute sessions we answer questions, offer practical solutions and help with the ACI eManifest regulations in effect.

For details and to register »

 

Have questions or comments on this blog post? Leave them in our comments section below.

 
 

The No. 1 Contentious Issue with ACI eManifest – Consolidation


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Over the course of the ACI eManifest implementation period, the question that keeps cropping is

“Will CBSA alter their stance on the ‘one shipper, one consignee, one entry’ position?”

Monitoring this regulation closely, all indications and communications from CBSA point to a firm “No.”

In an effort to stick-handle around this regulation, many importers and carriers were looking to have multiple shipments consolidated at one U.S. facility and then moved on one BOL (bill of lading) showing the consolidation point as the shipper. One shipper, one consignee, one entry. Problem solved, right? Not so fast…

In a past conference call that we participated in, CBSA clarified their position on what does and what does not qualify as a consolidation. It is important to note that often when CBSA refers to a “consolidation,” especially as it relates to filing an ACI cargo report, they are talking about a group of shipments that is moved by a freight forwarder on one bill of lading,  then “de-consolidated” onto multiple “house bills” and customs cleared on individual entries. Regardless of that, the scenarios and guidelines listed below paint a pretty clear picture of what qualifies as a consolidation and when it is acceptable to file a single cargo report.

Transportation Scenario

Multiple shippers transport their goods to one common location in the country of export. The location consolidates the shipments onto one new bill of lading for transportation from the consolidation location to the consignee in Canada.

  • This scenario can require different eManifest submissions depending on what is stated on the Bill of Lading.
  • When CBSA reviews books and records, this review includes the billing documents, record of payment, individual bills of lading etc.
  • CBSA must be able to follow the audit trail from the pick-up of the cargo to the delivery of the cargo through the source documents that must be retained and provided to the CBSA upon request. (Section 22 of The Customs Act)

Example #1

4 individual Bill of Ladings from 4 different U.S. Shippers to 1 Canadian Consignee

The shipments arrive at a U.S. carrier’s terminal or warehouse location to consolidate the shipments for transportation from the terminal/warehouse to the consignee in Canada (they could have been transported to this location by different transportation companies or by the same one).

  • Each U.S. shipper has a separate contract of carriage with the carriers and each shipper has prepared their own bill of lading indicating a U.S. shipper and a Canadian consignee.
  • These are international movements.
  • A new BOL is created indicating the U.S. carrier terminal/warehouse as the shipper with the same Canadian consignee.
  • This example will require house bill submissions from Freight Forwarders

Example #1 eManifest Requirements

This would be a consolidated shipment:

  • The CBSA would accept one ACI cargo transmission from the carrier as per the single contract of carriage or bill of lading.
    • Carrier would be required to indicate “Yes” for the Consolidated Freight Indicator field of the cargo map as the audit trail and source documents will reflect a true consolidation with multiple shippers and one consignee.
  • The CBSA would expect multiple paper house bills or ACI house bill transmissions (future eManifest release) from the freight forwarder.
  • Multiple PARS would be submitted by the importer/ customs broker quoting the multiple house bills.

* It is important to note that, for highway carriers wishing to border clear all four shipments on PARS at the port of arrival, the above scenario would require four ACI cargo transmissions and four customs entries.

Example #2

4 individual Bills of Lading from 4 different U.S. Shippers to 1 central U.S. Carrier Terminal/Warehouse

The shipments arrive at a U.S. carrier’s terminal or warehouse location to consolidate the shipments for transportation from the terminal/warehouse to a single consignee in Canada

  • Each U.S. shipper has a separate contract of carriage with the carriers indicating a U.S. shipper and the terminal/warehouse as the consignee.
  • These are domestic movements.
  • A new BOL is created indicating the U.S. carrier terminal/warehouse as the shipper and a Canadian consignee.

Example #2 eManifest Requirements

This would be a non-consolidated shipment:

  • The CBSA would expect one ACI cargo transmission as per the single contract of carriage or bill of lading.
    • Carrier would be required to indicate “No” for the Consolidated Freight Indicator field of the cargo map.
  • The Carrier is required to submit one CCN for this scenario even though the cargo is originally shipped from multiple shippers.
  • One PARS would be submitted by the importer/ customs broker quoting the single CCN.

So, if you were able to make it through the above without nodding off, you will have picked up that the key issue here is the original bill of lading and CBSA’s ability to establish and follow an “audit trail.” Quite simply, if multiple shipments are moved from various points in the U.S. into a central terminal location, on domestic bills of lading showing that terminal as the destination, and, if a new bill of lading is generated showing that central location as the shipper, and the Canadian destination as the consignee, you can submit one cargo transmission and one PARS entry. It is important to note that this bill of lading is a legal document and must be supported by the domestic bills of lading that moved the cargo into the consolidation point. Further to this point, it is critical to know that this procedure should not be used merely in an attempt to circumvent the regulations and that in the case of a CBSA audit, you will be required to present all original bills of lading.

In virtually all other scenarios involving multiple shippers to a single consignee, you will be required to file multiple cargo transmissions, and multiple PARS entries will be required for customs clearance.

It appears as though it may be time for importers, carriers and customs brokers to prepare themselves for the inevitable fact that the clearance of multiple shipments on one entry will soon be a thing of the past.

We hope that this helps to bring some clarity to what we have found to be the most contentious and hotly debated issue surrounding the implementation of the ACI eManifest program. If you have any questions about ACI eManifest, please do not hesitate to contact our Carrier Relations Liaison at 855.542.6644  or via email at carrierhelpdesk@pcb.ca. Should you need assistance in filing eManifests, Pacific Customs Brokers offers both self and full-service eManifest filing.

If you are just getting on board with ACI eManifest and are a little unsure of how the program works and how it will affect your business, we recommend attending our upcoming ACI eManifest Seminars and Webinars wherein we will discuss how the program works in-depth and answer your questions.

We also welcome your questions regarding ACI eManifest and its implementation in our comments section below.

 
 

ACI eManifest Requirements Now Mandatory


After many delays and  false starts, as of May 6, 2015,  ACI eManifest regulations are now in effect. As per the eManifest regulatory amendments published in the Canada Gazette, Part II, we have summarized the impact on highway carriers below.

What does this mean for highway carriers?

  1. Carriers who have not yet registered are advised to do so immediately and may contact Pacific Customs Brokers for help with this process.
  2. Carriers who have registered for the program but have not yet begun to file are advised to begin as soon as possible so that they are fully compliant at the deadline.
  3. Carriers who have registered for the ACI eManifest program and have already been transmitting ACI eManifest data, will carry on with business as usual.

The following is an official notice from Bruna Rados, Director General, Information, Science and Technology Branch, CBSA.

I am pleased to advise that on May 6, 2015, regulatory amendments supporting the Canada Border Services Agency’s (CBSA) eManifest initiative were published in the Canada Gazette, Part II. This final step in the Government of Canada’s regulatory process makes the eManifest requirements for highway carriers, rail carriers and freight forwarders, as set out in the regulations, legally binding. Today, the CBSA website has been updated to inform stakeholders that the following implementation timelines apply to eManifest requirements for highway carriers.

 

Implementation Timelines:

eManifest requirements for highway carriers are now mandatory and the following implementation timelines apply:

  • From May 6, 2015, to July 10, 2015, the CBSA will provide carriers with a period of transition during which penalties for non-compliance will not be issued.  The Agency will work closely with carriers on corrective measures to help them comply with eManifest requirements.
  • From July 10, 2015, to January 10, 2016, carriers who do not comply with eManifest requirements may be issued zero-rated penalties (non-monetary) under the CBSA’s Administrative Monetary Penalty System (AMPS).
  • Beginning January 10, 2016, carriers who do not comply with eManifest requirements may be issued monetary AMPS penalties.

This is an important milestone in eManifest implementation and the CBSA continues to offer industry support in their transition to eManifest through online resources and dedicated client support.

How Pacific Customs Brokers can help:

Pacific Customs Brokers offers both self and full service eManifest filing. We also provide ACE e-Manifest filing services for shipments into the USA.

Get Your eManifest Questions Answered

Pacific Customs Brokers is fully aware of just how intimidating this whole program can seem. Carriers and customs brokers both work towards a common goal – getting the shipment to the customer as quickly and efficiently as possible. In our ongoing effort to provide a wide variety of carrier-related services, and to help you prepare for this regulation, we are offering a series of ACI eManifest Seminars and Webinars in the coming weeks. In these 90-minute sessions we will answer questions, offer practical solutions and help with the ACI eManifest regulations in effect.

For details and to register »

If you have any questions about ACI eManifest, please do not hesitate to contact our Carrier Relations Liaison at 855.542.6644  or via email at carrierhelpdesk@pcb.ca.

For the latest updates on eManifest visit the Carrier News section of our website regularly or sign up for our weekly Border Pro newsletter. Additionally, you’ll find the Your Broker Knows YouTube channel to be an excellent resource.

 
 

Interesting Cocktails – Taste Success: A Tale of Two Cities


AMCAHM-interesting-cocktails-graphic-May2015-1000pxDedicated to the expansion of cross-border trade between Canada and the U.S, the American Chamber of Commerce – Pacific Chapter, aims to keep its membership and the larger trade community at the forefront of trade and investment challenges and issues.

Over the past several decades, many restaurant brands have tried to expand across the Canada-U.S. border. While many survive the chopping block only a few make the cut. Opening shop in the U.S. marketplace is not easy. But Earls has created a winning recipe using a few secret ingredients. Two of the busiest and most popular Earls Restaurants are among its newest, those in Miami and Somerville. On May 13, come taste success and hear Mo Jessa, President of Earls Restaurants serve up a tale of pushing beyond western roots and expanding in these two cities.

  • Guest Speaker: Mo Jessa, President of Earls Restaurant
  • Date: Wednesday, May 13, 2015
  • Time: 5:00 PM-7:00 PM
  • Place: The Loft at Earls Yaletown, 1095 Mainland Street , Vancouver BC
  • Host: No-Host Bar (Guests pay for their drinks); Canapés served
  • Cost: Member – $30; Affiliate Member – $50; Non-Member – $60
  • RSVP: Please complete and return this Registration Form 
  • RSVP Deadline: Thursday, May 7, 2015

[Note: Tickets will not be mailed; we will confirm your purchase by email and names will be confirmed at the door.]

RSVP Now

About Mo Jessa

Mo Jessa started with Earls as a junior prep cook over 25 years ago as a summer job while attending university. In 1991, while working as a senior cook, Mo returned to school taking his Red Seal Certificate/Journeyman Chef papers. He went on to be sous chef and eventually chef of various Earls restaurants in the Alberta region and in 1995 was transferred to BC as Regional Chef overseeing five locations.

His love of the industry and openness to learn and grow as a chef and leader, lead to further studies, including a Masters Certificate Hospitality Management from Cornell University, and in 2000 Mo became Executive Chef of Earls Restaurants Ltd, taking over from then Chef Chuck Currie.

In 2004, as a further example of how Earls promotes their people on a merit based system from within, Mo was promoted to Vice President, Operations where he oversaw the companies’ growth to 60 locations in Canada and 5 in the US. As President  of Earls Restaurants Ltd. Mo continues to work alongside CEO Stan Fuller to ensure Earls well-loved brand continues to achieve goals and culinary growth, delivering irresistible food and engaging experiences to all their guests, while overseeing current and new locations.

About Earls

Earls Restaurants Ltd. and the Fuller Group is a family owned operation started by Leroy Earl (Bus) Fuller in 1982 with their first restaurant in Edmonton, Alberta.  Earls Kitchen + Bar (Earls is not a franchise) is operated by son Stan Earl Fuller. Earls head office is located in Vancouver, British Columbia. Awarded Top 50 Employers in Canada, Earls employs close to 7,000 employees.

 

RSVP Now

What is ‘Interesting Cocktails’?

Interesting Cocktails’ is AmCham Canada – Pacific Chapter’s  networking event, featuring a guest speaker with expertise in international trade. Speakers bring insightful presentations on various business topics and current business challenges.  It is a casual evening and a great opportunity to network and ask questions of industry professionals.

Who should attend:

Business owners, CEOs, Senior Executives, decision makers, entrepreneurs and business professionals in the import/export arena will find this of particular interest. This event is open to all Canadian and U.S. businesses, large and small with a vested interest in cross-border trade and forming new business relationships.

Please share this with colleagues who might be interested.

For more information, visit www.AmChamCanada.ca

 

Related blog post:

Join AmCham Canada for Some ‘Interesting Cocktails’